CMEA STATE BOARD MEETING

April 19, 2008

Sparks, Nevada

1.0          Meeting called to order at  8:06 AM by President Cheryl Yee Glass.

2.0          Roll Call                                                                                                                                       Members Present: President-Cheryl Yee Glass; Vice President-Norman Dea; President Elect- Jeff Jenkins: Capitol Section President—Jeff Edom; Central Section President-   Michael Caldwell; Central Coast Section President-Theresa Hruby;  North Coast Section President-Paul Cummings; Northern Section Immediate Past President—Cydney Dixon; Southern Section President-Scott Hedgecock; Southern Border Section President-Merryl Nelson                                                                                                                            

Absent: Immediate Past President-Rob Klevan; Secretary-Willow Manspeaker; Bay Section

            President-Robert Calonico

            Guests: Nancy Carr, State Dept. of Education and Eugene Smith-Central Coast Section

            President Elect and Steve Venz—Vice President Elect

3.0          Approval of Agenda Moved by Jeff  Jenkins and Seconded by Scott Hedgecock to approve the  agenda.

4.0          Approval of January 25-26, 2008 minutes  Moved by Jeff Edom and Seconded by Norman Dea to approve minutes of the January 25-26, 2008 meeting.  Approved unanimously

5.0          Budget Report Moved by Merryl Nelson and Seconded by Norman Dea to accept Budget Report

6.0          President’s Report

6.1          CBDA Discussion   Michael Caldwell moved to not accept CBDA proposal.  Motion died for lack of a second.  Cydney Dixon moved to form a committee to create a proposal to bring back to the board  Michael Caldwell seconded with the  amendment that the committee be composed of 3 (three) volunteers approved by the vote of the board.  Ayes-2, Nays- 5 Abstains-2  Motion failed  Paul Cummings moved the Executive Board negotiate a proposal with CBDA keeping in mind the wishes of the CMEA Board of Directors. Jeff Jenkins seconded it. Ayes-1 Nays-2  Abstain   Cydney Dixon moved to form a committee with the Executive Board and 2 (two) volunteers to meet with CBDA and their representatives to form a proposal to be bought back to both Boards. Seconded by Theresa Hruby  Ayes—6 Nays -1 Abstains-1 Motion passed

6.2          CMEA JRS Conference Choir Moved by Merryl Nelson and seconded by Scott Hedgecook to move ahead with the task force on this project

6.3          CAAE & State funding Nancy Carr mentioned that there are 11 bills before the legislature, two of which would bundle the funds for use as districts wanted.

6.4          MENC National Assembly and Conference  Cheryl Yee Glass mentioned that the NEB voted to cancel the National MENC Conference. They will focus on leadership, teacher recruitment and retention.  Barbara McLain resigned as Western Division President as of June 1, 2008; Immediate Past President George DeGraffenreid will fill out the rest of her term.

6.5          State Solo-Ensemble Festival  Anyone who can come to help is welcome. A second site for the southern CA area is a possibility for next year.

6.6          Future Meeting- John Larrieu asked board members to keep the dates open in planning next year’s calendars

7.0          Executive Director’s Report

7.1          Office Activity- normal, lots of job listings and medal sales

7.2          Membership-holding steady

7.3          Future Conferences- Ontario-09, Sacramento-10, Ontario-11, Sacramento-12 are definite and 2012 and 2013 are “penciled in” for Sacramento. After visiting Monterey it was obvious that it would not be a suitable site because of the cost of the hotel rooms. Oakland venue was also visited, but the lack of hotel room adjacent to the convention center and the layout of the convention center are not suitable for our conference.

7.4          Communications- Call for papers from University of Florida on assessment in music was received. See website for posting of letter more information

7.5          ASCAP notice-problem resolved by a phone call to John Mahlman at MENC

7.6          Magazine Meeting- After meeting with Margaret Stevens and Allen Petrinka it was decided the Margaret would remain as editor, but Allen Petrinka would take over as business manager and remain as art director. Allen Petrinka would receive $2500 per issue.  Jeff Jenkins moved and Jeff Edom seconded the motion to approve this action.  Approved unanimously

7.7          Website: New Look—suggestions-Anyone having notices, items or post, etc, please contact the office or the webmaster directly

8.0          2009 Professional Development Conference, Ontario, CA

8.1          Report from Executive Director-on schedule

8.2          Report from Conference Chair: Chris Azzara will be Instrumental Boot Camp Clinician sponsored by GIA, MENC President Barbara Geer has been invited to conference and also Carolyn Lindeman

8.3          Program- theme is “Music Counts”

8.4          Housing- Doubletree and Ayres Suites the hotels to stay in

8.5          Reimbursement-same

8.6          President’s Reception- cost up a little  up from previous years

8.7          Honor Groups (Orchestra, Jazz Choir)-there will be a new IAJE Jazz Choir coordinator

8.8          Band-pending

8.9          Exhibits-20 already signed up

8.10      Early Childhood-same

8.11      Student MENC-no charge, continue Pizza With President

8.12      TCAP-working with Chris Alexander to have a special block on Saturday for classroom teachers on teaching music

8.13      Retirees –continue, last year’s most successful event

8.14      PROMOTION-invite your administrator(s) to come with you

8.15      Awards Banquet-to continue

8.16      Equipment & crew-no action taken

9.0          Old Business-Please respond immediate to the receiving minutes on line

10.0      Section reports-given by all sections except Bay Section who President was absent

11.0      Installation newly elected officers-Cheryl Yee Glass presented the gavel to Jeff Jenkins, President, welcomed Norman Dea as President Elect, Steve Venz as Vice President, and Theresa Hruby as Secretary

12.0      Items from the floor President Jeff Jenkins asked for items from the floor

12.1      Immediate Past President Cheryl Yee Glass introduced a Constitutional change for election. After explaining the reasons—financial and lack of returned ballots- for the change to Section  2 of Article 3 of the Constitution, Mihael Caldwell moved and Jeff Jenkins seconded the motion to approve the proposed change. Approved unanimously.         This section would read:  Section 2—Elections. All elections are to be conducted by ballot at the annual CMEA: The California Association for Music Education  conference under the direction of the Board of Directors.  If, for any reason, a current active or retired member cannot attend the conference, he/she may request a ballot be mailed to him/her two months prior to March 1 of an election year, by sending a stamped, self-addressed envelop to the CMEA State Office.  Requested ballots must be received at the CMEA State Office by March 1 of an election year.  In the event of no annual state conference being held in an election year, the Board of Directors shall determine the election procedure.  Biographies, pictures and candidate statements will be posted on the CMEA website by January 15^th of an election year and appear in the winter issue of the CMEA Magazine.

12.2      Gene Smith express discontent with the MENC All State Marching Band not being  televised AT ALL.

12.3      Paul Cummings suggested that the classification “New Teacher” be incorporated into the program as a classification for suitable sessions in the conference program.

12.4      Steve Venz expressed concern and offered ideas about the “pink slipping” of music teachers across the state.

13.0      Adjournment-Moved by Jeff Edom and seconded by Paul Cummings that the meeting adjourn at 12.15pm. Approved unanimously.

Respectfully submitted,

Ida Larrieu, Secretary Pro-tem